lostandfound

A lost & found for Asana: New features to make tracking tasks easier

S. Alex Smith and Josh Smith

In keeping with our goal of making Asana the best place to track all of your work, we will be rolling out two new features in the next few weeks to help you keep track of task changes.  Soon, you will be able to recover deleted tasks and track changes to task names and descriptions!

Deleted Tasks View

Have you ever accidentally deleted a task? Searched for a task you know you created and just couldn’t find it anywhere? We have a solution for you: a Deleted Tasks view!

deleted taskAsana’s new Deleted Tasks view works like a trash can. If you delete a task or someone else deletes a task that you created, you can easily find it here. This means that if I delete a task that you created, you and I will be able to find that task, but it won’t show up for anyone else. If the task shouldn’t have been deleted, just click “Undelete” and it will be restored.

You can find your Deleted Tasks view in the left pane, under “Show Recents and More” and as an option in Search Views. After the Deleted Tasks view is launched to you (in the next few weeks), you’ll see an announcement in your Asana browser window, and then deleted tasks will start appearing in your Deleted Tasks view. Deleted tasks will be removed from the Deleted Tasks view after 30 days or whenever you remove them manually.

last


Feed Stories for Task Name and Description Changes

Have you ever been reading the comments on a task and they don’t make sense until you realize that the task was renamed? For example, sometimes when I file a bug, I don’t know the exact problem, so I pick a generic name like, “Search Box is Missing”.  When a teammate figures out why, they’ll change the name to something like “Search Box Needs Fixed Width”.  But how do you know who made the change, when they made the change, and what the task was originally called? Asana now tracks changes to task names and task descriptions in the activity feed of the right “task details” pane, so you don’t have to worry about losing the history of a task.

Together, these stories will help you follow along more easily as the task gets updated. If you’re not able to find your old task, you can even search for a phrase in the old task name or description, and the search results will find the task for you! These features are also helpful if you accidentally delete someone else’s task description –  just look for the description change in the activity feed.

before-and-after

By automatically giving you more context on what task information has changed, we hope it is easier to keep track of your work in Asana and focus on the work that matters.

These features will be rolled out slowly to teams over the next few weeks, but let us know what you think in the comments when you see the new features!

  1. avatarTim Wong

    This is a shining example of how Asana goes above-and-beyond what other “to-do lists” and “task management tools” do. By providing more enhanced functionality, while avoiding the clutter of “buttons” everywhere, Asana continues to create a remarkable product.

    1. avatarAlex Asana Team Member

      No — this won’t trigger and inbox notification, although I wouldn’t count that out for the future as we get more feedback.

      1. avatarMoJO

        Would be great to be able to set notifications on/off for different types of activities as well as be able to set the frequency such as instant or daily or weekly for each of those activities.

  2. avatarKarkuvel

    Wonderful Features, especially the change in task reflecting in the timeline, Happy that one of my requested features has been implemented, This will help me immensely as I always have a next action to a task, and each time I review the task there is a new next action and Id have to update that on the comment, now I can keep changing the Next action and have a track of it … THANK YOU TEAM ASANA…………a small doubt………..hope these two features are available to all users (paid and free).

  3. avatarSam Nicholson

    This is fantastic, Asana is looking more and more like a grown-up bug tracker as well as a killer task/life manager – well done! Anyone ever tried integrating Asana and source control like subversion, similar to what a lot of people use Trac for?

  4. avatarbrad

    What about the project and description updates for the project level?
    And more so, what happened to the due dates and communication on the project level? Please bring that back. Due dates can be very important for overall projects… same with project level communication with all followers for that project.

  5. avatarMichael

    What if a task is assigned to me, but I know it’s a duplicate of another task (happens a lot when a supporter assigns a task to a developer), and so I comment on it saying it’s a duplicate and then delete the task?

    Will it show the comment in the inbox for the people following, even though the task is deleted – for 30 days? That would be very nice, as opposed to marking the task complete – because it’s not complete – it’s a duplicate :)

  6. avatarjwjb

    Super cool feature which is much appreciated as we often create task names and descriptions that made sense initially but do not make a lot of sense after we know more and it is great to see tracking of all the name changes. Thanks Asana for always innovating and making the product better and better.

  7. avatarprasanth

    Keep up the great work :) you guys nailed it, really love your product :) i have a question and few feature requests

    1) do you guys have decided on the priorities for episode8? i haven’t see it anywhere yet. if you have set on them i would love to hear them right away, really exited about episode 8 :)

    2) i understand that you guys are working on workflow for e8, can you tell us what use cases you are looking ?(we started implementing our process like bug tracking etc in asana, and i know i am going to use workflow feature for sure, if i know what use cases you are looking i can design it so that its a easy transition later :)

    Feature requests:

    1) group by/sort/filters in search view with the ability to follow/ calendar sync a search view ( this will give ultimate control of the way you want to see data)
    group by:- people, projects, tags
    sort by:- due date, created date, modified date, alphabetically
    filter by:- tags, people, tags ( if you are in group by people view, you can filter by projects and tags vis versa.)

    2)better subtasks
    automatically add subtasks to project with a expanded view in the centre pane for 1-2 levels

    3) a better android app, at what point of time do you envision the mobile app having the desktop features

    4) offline on mobile ( i just want to understand your thinking on it, is it technology issue, priority issue or philosophical issue?)

    1. avatarwhulsbergen

      4) +1. Quickly adding a task when there is no or a lousy connection is a pain.

      4a) offline for mac and pc, so you can use Asana directly at meetings where internet is not always available.

  8. avatarPhyllis

    Really appreciate the constant improvement! Have recently started to use asana for a work project and so far I love how clean, usable and simple yet stylish it is. I also started to wonder about deleted tasks (I accidentally deleted one but to my delight, the option to undo immediately came up). The change feed is amazing too – much needed!

  9. avatarMark

    Hey. I’d just be happy if Asana got some basics right. Us Europeans need to see Monday as the first day of the week…

    1. avatarMark

      … but also agree that we need better iOS clients with offline capabilities. Asana’s own doesn’t cut it and AsanaApp sorts items in a strange order… can’t even work out how priority headings appear…

  10. avatarRussell Dabbraccio

    Hiya! I just wish to give a huge thumbs up for the nice data you may have here on this post. I might be coming back to your blog for more soon.

  11. avatarAndrew

    Awesome Update. I wish you guys had cheaper / individual plans — I would actually love to help out monetarily with the service since I use it so extensively.

  12. avatarAdam

    Hmm. I absolutely get the usefulness of a trashcan, but am wondering if this couldn’t have been better served (with less clutter) as a search option or a filter option (with contextual “undelete this”) rather than taking up yet more vertical space on the left :\.

  13. avatarDelicia Denafo

    Oh my goodness! a tremendous article dude. Thanks Nevertheless I’m experiencing difficulty with ur rss . Don�t know why Unable to subscribe to it. Is there anybody getting an identical rss drawback? Anybody who is aware of kindly respond. Thnkx

  14. avatarMatthew

    This is great, thank you. I’ll toss my request into the hat:

    Subtask activity should bubble up into parent task’s activity feed. I would like to see updates in a parent feed at least when:

    - A subtask is added
    - A subtask is deleted
    - A subtask is completed
    - A subtask’s name is changed.

    Any chance we’ll see that soon?

  15. avatarCarmella Pince

    I comment once i like a post on a web site or if I’ve something to add to your conversation. Usually it is actually a result in the passion communicated in the article I browsed. And after this write-up Audi A6 3.0 TDI quattro Consumption and Costs | Cars Show. I was in fact moved enough to publish a leave a responsea response I do use a pair of questions for you if it’s okay. Could it be just me or does it search like like a few with the remarks appear as if they are written by brain dead folks? And, if you are writing on additional places, I’d like to keep up along with you. Would you come up with a list the complete urls of one’s general public pages like your linkedin profile, Facebook web page or twitter feed?

  16. avatarTravis

    There are a couple things I think would be helpful if they were added to asana. It would be helpful if there was someway Asana could notify me when a staff member opens opens and reads the assignment task I send besides having a check box.. Sometimes they forget to check the check box but do read the assignments, that way I’d know who did and who didn’t and save a lot of guessing.

    It would also be helpful if the subtasks had a “NEW” tag that could be attached to new items that are added after the initial task has been created. Staff members are missing the updates because there isn’t anything to trigger them visually that there is a new subtask added.

    I also find it difficult to be able to add comments to them to indicate to the team their progress or changes that need to be made. Again, a NEW tag would be helpful or a “NEW Comment” tag or something because the comment box doesn’t show up in the team’s asana…..so I assume the comment box is just for me…..cause when I added comments in it…they’re asana didn’t show it, which leaves me to have to use another system to communicate.

    It would also be great if some type of communication tool could be integrated within it as well. I currently use Skype to speak to the team but being able to communicate here would be more convenient.

    The “subtask notes and comments icon” would be much better if the color could be changed. I had to stop using it because no one knew there was anything there…..the icon being only bolded and being the same grey color ….they didn’t realize there was anything there. Being able to color it RED would visually alert them there is something added.

    Lastly, under the followers portion of the tasks area; it would be better if each follower was not able to see what every other follower of the task attached by having a way of some way to allow all followers to see all attachments or turn it off so each follower only saw what they attached. We use it for invoice attachments and would rather not everyone see each others.

    All in all, I love the program and its a god sent…

  17. avatarPranav

    It would be great to see ‘Orphaned’ tasks either in the deleted view or as a separate view. These would be tasks without a project or assignee (usually by accident)

    1. avatarJackie Bavaro Asana Team Member

      We have this as a search view. Click on the arrow next to search then click on Unassociated Tasks.

  18. avatarPat

    I love this concept and i believe it will be helpful for my employees. However since i was invited in by another organization that i sit on the board of i seem to be unable to start a task management for my own company or change the reference to me from the organization that invited me in. Can you help?

    1. avatarJackie Bavaro Asana Team Member

      If you email support@Asana.com we should be able to help. I believe the steps will be:

      1. Add a new Personal Workspace from “My Overview”
      2. Add your company’s email address under Account Settings “Email Message” and set it for the new Workspace
      3. Convert the workspace to an organization from the Workspace Settings menu.

  19. avatarKristin

    I love you ASANA team. That is all. Or, no, that is not all. I have one of those jobs that has lots of slashes ie. doesthis/andthis/andthis/runthistown. ASANA is the only way to keep on on shifting priorities across different job functions and get things delegated to my support and still keep a close eye on it. I get to be OCD without being all micro-manag-y.

  20. avatarBrad

    I love ASANA…I finally got my team to use it and we’re more productive and informed (which translates into reduced stress) than ever.

    Thank you

  21. avatarChinthaka

    Why don’t you add this feature to your API Documentation. We have an External API so we need to implement your new updates.Thanks

  22. avatarEric

    Out of curiosity, I was wondering does Asana have a mobile page so that it can be viewed from a phone’s internet? Couldn’t find anything related to this and don’t actually use the internet on my phone often, but would use it more if this was on there.

  23. avatarRicha

    Hi, thats a great blog! I am sorry if I shouldnt be posting my query here, but I couldnt think of a better place for a faster response.
    If I opt for an unpaid Asana account, is there a limit on the number of members I can add? Also, what is the storage limit for data storage?

  24. avatarlori

    Is it possible to show sub-tasks in the calendar? I can’t get it to work, although some of the marketing material says it does. THANKS!

    1. avatarJosh Torres Asana Team Member

      A subtask will only show in a Calendar if:

      a. The subtask has a due date
      b. The subtask is also affiliated with the project or list you’re viewing

      Subtasks do not inherit projects from their parent tasks, so you do have to add them individually.

      You can add a subtask to a project by clicking into the subtask and using Tab+P to open the project field or by going to the upper right drop-down and selecting “Add to Project.”

      1. avatarSteve Deckrow

        Just to make sure I understand – I have to click into the comments for each subtask, press TAB + P and type in the project name to get the subtasks to show up?

        If this is the case, any plans to automatically have this happen? It will take a lot of time, and tedious time to do this for every subtask.

      2. avatarAlex

        I agree with Steve, this is extremely tedious and makes it difficult to keep track of subtasks on the calendar. This should be an automatic feature, any plans to make this happen?

      3. avatarLinds

        Yes, please update Asana to show subtasks in calender more easily this is the largest reason we can not use Asana at our company.

  25. avatarAlfredo Canziani

    Monday is not the first day of the week in the calendar. This is highly confusing.
    Please fix or add feature to change it.
    Thank you

    1. avatarBern

      +1 We are waiting for this in order to switch to asana. Will not risk to miss deadlines or other avoidable problems for this st*pid reason. Is this so difficult to implement? :)

Leave a comment