pastel shirts and projects

Asana features we can’t live without (part deux)

Kelsey Aroian

Last week, we shared seven features that make our work day just a little bit sweeter here at Asana HQ. From secret projects to a trick that might raise your IQ, we’re back again to share another round of Asana features we can’t live without! Make sure to tell us about your favorite features in the comments.

Colored tags – Justin K, Marketing
I love colored tags because I look good in pastels…and so do my projects.

Favorites – Andrew, Design
Favorites are my favorite. I don’t have just one favorite thing I’m working on at any given time – but I can keep all my projects at my fingertips with the favorites list. I’ve added the list of designers we’re recruiting, a project full of great ideas to help people get more value out of Asana, the list of things I want to discuss with my manager in our weekly 1:1, and a few more. In case there’s a project I’ve been looking at a lot that hasn’t made it into my favorites yet, I can see the latest few projects I’ve visited in the nearby recents section.

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Private projects – Kelsey, Marketing
By adjusting the privacy settings, projects can become a great home for your private tasks or private discussion topics between you and a co-worker. I keep a private project titled “Kels” where I keep personal goals and a running list of topics and tasks that are of interest to me. I can add any public task to my private project too, without anyone knowing. Instead of moving personal notes outside of Asana, I have a place that’s for my eyes only :)

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Focus Mode – Niranjan, Engineer
Asana takes focus and productivity to a new level for me. Focus mode takes it even higher. I don’t feel like I’m multi-tasking any more. I can pick one task that I’m set on finishing, hit Tab-X, and fully focus on getting it done.

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“Tab+Q”, quick add – Kris K, Engineer
No matter what I’m doing or where I am in the app, I can take 5 seconds to add a task as it pops into my head or surfaces in a discussion by hitting Tab-Q. With quick add, I can easily assign a task to someone, file it away in the right project, give it a due date, and move on with what I was doing. It’s wonderful to not have any real disruption to my flow.

Project templates – Dustin, Co-Founder
Project templates are great for faithfully executing repeatable processes. Every Asana employee benefits from them on their very first day when they get a copy of the on-boarding template. I personally get leverage from them by being able to delegate pieces of our increasingly sophisticated Episode process. By clearing defining each piece of responsibility, I can be confident that everything will get done each cycle.

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Inbox – Bella, Engineer
I always look at my Asana Inbox on my phone as I’m taking the elevator up to our office. And just like that, I’m fully caught up and am looped in on any urgent issues I need to address. With Inbox I know that if there is something that needs my attention, it will be in my Inbox feed and I can respond to the task right away. But my absolute favorite is seeing hearts in Inbox – just a bit of positive reinforcement throughout my day :)

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Comments – Sam, Product
I couldn’t live without comments because I love hearing ideas and opinions from people across the company. Having everyone’s input in one place–the place where I’m actually prioritizing my work–helps me make more informed decisions and moves us all forward together.

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Hypertext “@” – Yevgeniya, Customer Success
Context. Context. Context. Hypertext allows me to quickly reference relevant work, which gives my teammates the context they need to get their work done and connects tasks, projects, and teammates. I also love the fact that I can easily ask someone a question by @’ing them in a comment AND this automatically adds them as a follower of that task. Pure magic!

Find more of our favorite features in our other blog post.

Paste shirts image source: thestyleandbeautydoctor.com

  1. avatarEmma

    Hi, My CEO wants to stay in the loop of where his executives teams/tasks are at. Is there a way to give him a summary of our organisations workspaces/projects?

  2. avatarCheri

    is it possible to have tasks auto-fill with the project name pre-fix so that we can tell on the group calendar what project the task is for without clicking on it?

    thanks,
    cheri

  3. avatarSara

    Can we give each task within the project a new color?? I want certain tasks to stand out on the calendar view and I can’t figure it out :(

  4. avatarSara

    Also can you make it so we can make a task due over 2+ days? I have to re-enter a task multiple times. Even a copy and pate feature would be helpful…

  5. avatarDwayne

    We really need a way to move projects and apply templates across workspaces and teams. That would make the templates far more useful, and the ability to restructure our Asana projects to align when we restructure teams would be very helpful.

  6. avatarMatt

    The ability to sync offline is the only thing holding me back from rolling Asana out across my organisation. This is essential to how many of us operate and not being able to access task lists offline is a deal breaker for me at the moment.

  7. avatarFlo

    A suggestion: Sometimes, there are top priority tasks. How about a button that alerts the whole team to a “top priority” to make sure that this does not get drowned out. There can only be one top priority in the group to avoid making this a business as usual option.

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