Category Archives: Product

Asana Dashboards

See the big picture, with Dashboards

Kasey Fleisher Hickey and Emily Kramer

One of the most challenging parts of managing an organization is getting a high-level overview of what’s happening across multiple teams quickly and accurately. This information is critical to steering a department or a company, but it’s usually out of reach of a manager and can only be summoned through a lot of “work about work”: weekly status emails, meetings, and scattered summaries. Asana helps your team achieve its goals, hit its deadlines, and communicate more, but when you wanted to see the big picture, or show your project’s status to an executive, there was no easy place to begin.

So we imagined how we could make the status process simple and automatic. How we could make the huge effort of sharing and understanding the progress of multiple projects and teams just go away. The result is our new Dashboards feature, which replaces the chaos of status emails, meetings, and check-ins with clarity and transparency for anyone in your organization. You no longer have to hunt down the answer to the most important question you have, “How are we doing?”, because it’s now available in one place, one click away.

A new level of visibility

There are two parts to Dashboards: My Dashboard, a new view accessible from the left pane, and Project Overviews, which can be found in the right pane of every project.

My Dashboard: Clarity on what you care about most

In the left pane, underneath My Tasks and Inbox is My Dashboards. This view gives you a whole screen report on the projects you’re watching. Like most things in Asana, what you see in your Dashboards is your choice. You can add, remove, and select the order of projects, so you only see the things you care most about. Each card shows you the project name, project owner, and a real-time quantitative and qualitative status for the project. We’ve made the status format super simple to understand – with a colored bar at the top, a qualitative status area below, and an interactive progress chart at the bottom. At a single glance, you can tell what projects are on track, and which ones need your attention. Once you’ve customized your dashboard view, you can even share it with other teammates or executives in your organization by sharing the link with them. You can have up to 3 projects on your Dashboard in a free Asana Organization, and as many as you want if your company has a premium Asana Organization.


Dashboards offer team leads and executives just enough information to answer the important question. Here’s an example of a Dashboard that was created by a marketing team lead who needs to know where the product and design teams stand. The projects at the top row of this Dashboard were added to see which projects hit their due dates at the end of this quarter. For more information, the marketing lead can click into any project card to access a more Project Overview. In the above example, Design Requests and Bug Tracking do not have project due dates, but our marketing lead can see the number of tasks added over time in blue, and completed in green on the progress chart. She’ll immediately see that Design Requests hit a stride about a month ago, showing a spike in completed tasks, but that this project seems to be slowing.

Project Overviews: Communicate your team’s progress

The right pane of every project is now the Project Overview. Here, you can choose a project owner, set a description of the project, set a project due date, and set the current status of the project. This view automatically informs the team, and anyone else you want, how a project is progressing and if the team will hit its deadline. And we automatically give a weekly reminder task to the project owner to update the status. Changes in Project Overviews automatically update the Dashboards for anyone following the project, so these manual status updates give project owners a powerful way to communicate the scope and progress of projects to teammates and executives.

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These two Project Overviews tell two very different stories at a glance. Sarah, the Project Owner, has just wrapped up a website launch. The project had a lot of momentum, and tasks got done very quickly after being added–the green and blue lines of the automatically-generated progress chart move together. While the team missed the project due date by a week, Sarah is excited to celebrate the launch with her team and that the project ended with a success. You can Heart this status update to show your appreciation for the launch. Emily’s project is just beginning. The team is in the ideation and planning stage, adding many tasks (blue line), but not yet completing many (green line). Since they haven’t gotten much done yet, Emily has selected the yellow status bar. You might realize you need to jump in and offer help during this planning stage.

 Let Asana do the work

Asana is built around tasks, not just messages or emails. This means that features like Calendars, Search Views, and now Dashboards make use of the underlying structure of your work – what we call the Work Graph – to give you new and powerful ways to visualize and understand how your team is doing. Dashboards are just another step in harnessing the power of your team’s Work Graph, and we have many more steps in mind. Until then, give Dashboards a try and let Asana can do the work about work for you.

For more details on how to use Dashboards or Project Overviews, visit the Guide.

Thank you to the Dashboards team: Cliff Chang, Bella Kazwell, Sri Raghavan, Marcos Medina, Vanessa Koch, Beth Toland, Josh Smith, Marcus Schorow, Saagar Deshpande, and Jennifer Nan

Asana App on iOS8 and iPhone 6

Asana: upgraded for iOS 8, built for teamwork

Emily Kramer and Kasey Fleisher Hickey

In July, we introduced you to the brand new Asana app on iOS–one of our most exciting product updates. Today, we released another update: Asana for iOS 8, which includes several improvements and supports some of the new, highly-anticipated iOS 8 features.

When you update your iPhone to iOS 8 today or unbox your new iPhone 6 on Friday, update your Asana app at the same time. If you are downloading Asana for iOS for the first time, or just need some help getting up to speed with the app, be sure to check out our iOS Quick Start Guide.


Asana iOS8

Select Share Extension, Create task via Share Extension, Today Extension

New for iOS 8

We took advantage of Apple’s new App Extensions, which enable deeper integration between apps and iOS 8, to make it easier to get your work into Asana and know what’s most important.

Create Asana tasks from other apps

When you’re browsing the web on Safari, flipping through photos, or using other apps, use our Share Extension to turn that content into an Asana task. This works in the same way you would send a photo or a link email, Twitter, or SMS, and makes getting information into Asana — where you can prioritize, share, or assign it — really fast.

See Today’s tasks in your Notification Center

The Today section of the iOS Notification Center now pulls in the tasks you’ve marked for Today in Asana, so you can quickly see your most urgent tasks, without loading the app. From there, you can tap to jump directly to the task in Asana. Seeing work marked for Today alongside your calendar, weather, and updates from your other favorite apps, is a great way to plan for the day ahead.

A truly mobile-first experience iPhone6_4

We want you to have a great Asana experience, whether you’re using Asana on your desktop or your mobile device. So we’ve made a number of additional improvements to help you communicate with your team and get more done, regardless of where you’re working.

More ways to invite your team

We’ve added new user invitations throughout the app so when you’re creating, assigning, or adding followers to a task, you can add any teammate’s email address, and we’ll invite them to join you in Asana.

Easy task deletion from within the app

We’ve received a lot of requests to make deleting tasks from the app easier, so we made sure to build this feature. You can delete tasks by tapping the trash can icon in the task details menu (the “…” in the top right corner of any task).

A fresh mobile setup experience

We’ve added a beautiful and simple walkthrough of the app for new users. If you’re inviting or sharing Asana with new teammates or colleagues, it just got a lot easier for them to get started and dig in.

What’s next: Android and more

We’re building Asana as a multi-platform company that transforms teamwork across functions and industries and we now have two dedicated mobile teams — Android and iOS–to help us fully realize this vision. The Android team is continuing to build our completely redesigned app and we can’t wait to share it with you in the coming months. if you’d like to receive email updates about our progress, sign up for our Android newsletter.

As you break in iOS 8 and use the Asana app with your team, we’d love to know what you think and what features you’d love to see. Please share suggestions in the comments.


Thank you to the iOS team: Tim Bavaro, Tom Brow, Sam Goertler, Tyson Kallberg, Niranjan Ravichandran, Vincent Siao, Janardan Yri

Export Asana projects to CSV for custom reporting

Kasey Fleisher Hickey, Jackie Bavaro, and Hynek Jemelik

Are you an Excel whiz who loves nothing more than manipulating data? Now, you can export data you capture in Asana to a spreadsheet.

Custom reporting is something a number of teams — from sales and marketing to customer support — depend on to track progress and increase efficiencies. Every Asana project is a searchable database and while Asana search lets you create custom reports and see a custom list of tasks, we know some teams want to do more. So, you can now export any project from Asana to a CSV file where you can customize this data in whatever way your team finds most useful.

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Polish Week: adding some shine to product features

Kasey Fleisher Hickey and Jennifer Nan

What started back in 2012 as a way to ‘polish’ our app has become a company tradition, and one all Asanas look forward to.

Polish Week gives everyone on the team, regardless of function, an opportunity to work on anything that makes Asana a better experience for you. Projects range in scope and visibility — some add just a little bit of shine to the product while others are highly-requested features that fundamentally improve your workflow.

Here are some features from Polish Week that are available now:
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Introducing Vacation Indicator

Kasey Fleisher Hickey, Cliff Chang, Eric Pelz, Marcos Medina, and Jackie Bavaro

Have you ever left for vacation and felt stressed out by all the communications you knew would build up in your absence? Been in a situation when a teammate wasn’t responding to comments or tasks and you didn’t realize they were away? Planning time away from the office and keeping your teammates informed just got easier, with Vacation Indicator. We first prototyped this feature at a recent hackathon and ‘polished’ it up during our latest Polish Week.

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A fresh take on mobile

Emily Kramer and Tyson Kallberg

Yesterday, we launched our new iOS app. When we set out to update our mobile apps months ago, we knew we had a big task in front of us. Despite great customer growth and our devotion to being a product-led company, our mobile apps lagged behind. Our new iOS app is just the first step towards tackling our biggest opportunity for growth, and represents a shift in both our mobile and overall product strategy and process. While it takes time to build a multi-platform product and company, we are excited that we have entered a new era for Asana. We’d like to give you an inside look at how we got to this point and where we are going with mobile.
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A new day for Asana on iPhone & iPad

Sam Goertler, Tyson Kallberg, Tim Bavaro, Niranjan Ravichandran, Janardan Yri, Tom Brow, Vincent Siao, and Mark Miyashita

Today is a big day for Asana – the biggest since we launched a little over 2 years ago. We are excited to share with you a completely redesigned and rebuilt, fully-native Asana app for iPhone and iPad that is faster, more powerful, and much easier to use. It’s a major step forward in helping your team work together effortlessly, without the hassle of email, from wherever you are.


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Task descriptions & comments just got rich

S. Alex Smith

When tasks have context, teams have clarity. When teams have clarity, they can move efficiently and effectively. Task descriptions and comments give teammates context and keep all necessary information and conversations side by side with your work. We just gave these features some polish: you can now add rich text and formatting to any task description or comment!

At Asana, we use task descriptions to take notes during meetings, add guidelines or goals to tasks we’ve assigned teammates, and create brief text “documents,” without needing another app. We use comments to discuss tasks with teammates, and keep the conversation with the work that needs to get done. Rich text makes it easier to structure ideas, highlight important items, and keep teammates up to speed with a quick scan of the task.

rich text shortcuts

Currently, you can add rich text and formatting using keyboard shortcuts, but we will be adding formatting buttons to the task pane in the near future.

To add rich text, use common keyboard shortcuts (replace cmd with ctrl on Windows):

  • cmd+b for bold
  • cmd+u for underline
  • cmd+i for italics

To add formatting, use these keyboard shortcuts (replace cmd with ctrl on Windows):

  • Numbered lists, cmd+shift+7
  • Indented and outdented numbered lists, cmd+] and  cmd+[
  • Bulleted lists, cmd+shift+8
  • Monospace font, cmd+shift+m

Rich text keyboard shortcuts are a new and useful addition to our lineup of keyboard shortcuts that help you work more efficiently in Asana. Our favorite shortcuts include tab+q to quickly add a task, tab+y to mark a task for today, and tab+x to enter focus mode (especially useful for taking notes in a task description during a meeting or when writing long-form notes).

Let us know what other “polish” features you’d like to see in the comments — our Episode 11 polish week is coming up this summer.

A new way to search your tasks: by Section

Josh Smith and Cliff Chang

Asana allows you to capture your team’s tasks and conversations in one place and then view this information in a variety of ways to help you save time, prioritize, and ultimately achieve your team’s goals. Features like Sections, Search Views, and Calendars let you to zoom in and out on projects and tasks, giving you more visibility into your team and helping you make better decisions with less effort. Last year, we launched Search Views, which allow you and your teammates to view tasks based on search criteria. Then, we introduced Sections, making it easier to group tasks into stages, priorities, and milestones within a single project. Now, you can connect these two features to improve your workflow: Search by Section to see a list of tasks within certain Sections of a specific project, or across multiple projects.

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Wufoo & Asana: Connect forms to your tasks

Justin Krause and Kelsey Aroian

The process of collecting structured information–from users needing support, partners requesting to work with you, candidates applying to a job, and even from teams within your company–is often tedious and difficult to manage. We wanted a simpler way to get this information into Asana, with the rest of our work and communication. So, we decided to build an integration using our API, with our favorite tool for building beautiful custom forms, Wufoo.

With Wufoo and Asana, data you collect through web forms becomes actionable. With little work on your end and without any coding required, you can gather custom information that feeds directly into Asana tasks. Then you can add assignees, followers, due dates, and attachments, and connect data with other relevant Asana tasks and projects.
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