Create Repeating Tasks for your Recurring To-Do’s

Jackie Bavaro

We’re happy to announce one of our most requested features: recurring tasks. Now you can set how frequently your tasks should repeat and Asana will remind you when they’re due.

In addition to the normal schedules like daily, weekly, monthly, and yearly, you can also choose “periodically” for tasks that should repeat based on the last time the task was completed.

For example, I like to send the team a summary of customer feedback every week. I can set the due date to Monday, and have it repeat 7 days after completion. If I have a busy week and don’t write the summary until Thursday, when I mark it complete it will create the next task for next Thursday. This is really nice because my tasks don’t get crowded close together, and get scheduled for just when I want them.

  1. avatarDerek

    We just started using this feature and have a request to do recurring weekdays or recurring 7-days. For example, I have someone on my team do a task each morning at 8:30AM M-F, but when I use the daily repeat, this task repeats 7-days a week versus 5 days.

    1. avatarEm

      All you have to do is select the days of the week on it, and it will set up to repeat on those days only. I believe you can select daily and then select which days you actually want it to repeat. I know that it’s possible, and I hope this helps.

      Cheers.

  2. avatarMarcus

    I agree with the above comment. A good way to restructure the repeat tasks module is to have it match what Google Calendar provides.

    Cheers

  3. avatarAndre

    I really enjoy the way you crtaee and also the theme on your blog. Did you code this oneself or was it carried out by a specialist? I’m very especially impressed.

  4. avatarRyan Heathcote

    I may be missing something, but I would love for recurring tasks or tasks with due dates marked for later or upcoming to come into the inbox or in some other way remind me of their existence when they come due. Otherwise, the recurring stuff is great.

  5. avatarDrew Cottrell

    Is there a history of some sort to see how many times a task has been completed? Any type of log to keep track of how many times a recurring task has been completed?

  6. avatarDrew Cottrell

    Just tested with a daily task. I marked it complete, and it showed up in archived tasks as expected. Then the task was duplicated and showed up as active again.

    By showing or hiding the archived tasks, you can see how many times a task has been completed.

    It would be nice to have a quicker way to get a metric on this. Ideally, even filter to see how many times a person performed a task.

  7. avatarDrew Cottrell

    I realize this is a bit of an edge case, but if you mistakenly mark a recurring task as complete, and the time period specified has passed and a new event is created, it won’t be deleted if you uncheck or “un-complete” the original task (accidental click, perhaps, it happens). You have to manually delete the new task that was created because of the recurring setting. It would be nice to have an undo feature here, or like I said edge cases where you reopen a task and want to avoid duplicates.

  8. avatarValerie Clouse

    Would be great if there were a few more options in the repeating tasks, as suggested above. For me, I have some tasks that I do once a month, but always on the 1st, 2nd, 3rd or 4th Monday for example. I don’t set any of my tasks up to be completed x # of days after completed the first time, because if I was late the first time, I will just continue to be late, rather than be later one week and then back to timely the following week.

  9. avatarMichael

    I agree with the sentiments above.

    There should be an option to repeat on certain days of the week only. Like repeating only on Monday, Wednesday and Friday.

    Checkboxes perhaps.

  10. avatarKenny

    This feature just because useful to me now. I’m still trying to get people to ‘heart’ each other. Kinda hard for people in SE Asia to adopt…I guess there ain’t no love in the office environment over here.

    : (

  11. avatarQaed

    Have we gotten any response to these? Like everyone else, I’d like to see the following:

    - Repeating tasks that work the way Google Calendar does, where we can choose what particular days of the week a task will be repeated. Currently, to do something say, 4 times a week, I have to create 4 tasks.
    - Periodic tasks should have an option to repeat after completion or repeat after set date, so that I don’t have to complete a task for the next one to start counting down.
    - 5 day week feature

    But other than that, Asana has been the best task management system I’ve worked with so far, so kudos for that! Hope to see this issue resolved soon.

  12. avataratypicalbiz

    First of all, I just discovered this feature as I was trying to figure out an easy way to duplicate individual tasks (not whole projects) with all subtasks and notes. Though I would still like to have that feature as well, this will do the trick for the most part as the only reason I can think of that I will want to duplicate individual tasks for now is for recurring items.

    However, I give a very strong +1 for the weekdays only option. Better yet, when we select the “weekly” option, let us choose which weekdays we want it to be repeated on. So, if I can make one task repeat just M,W,F and another repeat just T,R if I want.

    For now, I’ll have to either create several of the same task, making each one repeat on a different day of the week, OR remember to change the date on the new task that is created after I complete the current task. Both options are a pain, but will have to do until Asana listens to us and adds better functionality for repeating on only certain days (plural) during the week.

  13. avatarBC

    Ditto the above comments. I would like to emphasize that emulating Google Calendar’s repeat options would solve almost all of our commenting requests.

    I especially would like the option to choose monthly options like “3rd Friday of every month” or even “2nd Wednesday every TWO months” (or 4 months to make it quarterly).

    Allowing us to select, “repeat every X number of days/weeks/months/years” is critical for alot of repeat tasks too (like filing quarterly tax statements, or watering office plants every 3 days, etc).

    I personally can’t really use Asana (efficiently) without these options. The programming for these enhancements isn’t that difficult (in fact, code for complex repeat date functions can be found on the web for free), so it seems unwise to let these necessary functions go missing for so long…and especially foolish to not communicate with us about when we might expect to see this functionality in Asana.

    It’s been almost a year since this post about repeat tasks being a feature….and almost a years since the first comment noted how weak the repeat options are…

  14. avatarKonrad

    It is quite sad that we are not getting an official response on this issue. There has been not one statement by the asana team in the comments.

    What’s going on. Like BC said, it can’t be that hard to implement!?!

  15. avatarJohn R

    This is pretty typical of Asana – they’re building toward a great product but they seriously lack the manpower they need for support. Comments requesting improved recurring periods have been going on for a year and nobody from Asana has even acknowledged that it might be on a roadmap somewhere. At least if we had some hint, we could decide whether to stick it out with Asana or keep looking for the right fit. Tech support seems to be their Achilles heel. It would be a shame if it’s their downfall.

    1. avatarKenny Van Zant Asana Team Member

      John – thanks for the note. Sorry we don’t get back to these older posts to review comments as often as we should. It’s an opportunity for us to do better.

      We agree that there are more options we should add to our recurring task features, and that Google Calendar has done a good job covering a lot of use cases. I don’t have a date for these improvements, but I’ll be voting for these in our next polish week for sure!

      1. avatarJohn

        Kenny – Just knowing that it’s recognized as a needed improvement and something that will be addressed is helpful. I understand not being able to commit to a date. We just need to know that these kinds of features that make it a usable tool for us haven’t gone unnoticed.

        Thanks for the response!

      2. avatarLisa

        Please do! It would be helpful to know what asana team members are working on, and giving priority to. For example, Trello provides public access to what’s next on their development.

  16. avatarLisa

    I’m grateful there is some recurring feature, but definitely needs improvement:

    ~ BI-WEEKLY
    ~ EVERY 3RD MONDAY, for example.
    ~ EVERY 3RD MONTH,

  17. avatarKen

    I am looking forward to an update on this. More flexibility in setting repeating tasks is vital. The ones I am looking for is ‘every 2 weeks’ and ‘first Thursday of the month’. It would also be useful to be able to set ‘every 15 days from set date’. I know a lot of these can easily be done in google calendar, however having Asana as the control room would make these things a lot easier to manage.

  18. avatarBart

    It would be nice to have a strat date on recurring tasks. If I complete a task that caons once a month or even quarterly, the next one pops into existence and is in my tasklist, even if I can’t complete it for the next weeks or months. With a start date it will only sufface when needed.

  19. avatarBart

    Sorry about the typos: Second attempt:
    It would be nice to have a start date on recurring tasks. If I complete a task that comes once a month or even quarterly, the next one pops into existence immediately and is in my tasklist, even if I can’t complete it for the next weeks or months. With a start date it will only sufface when needed.

  20. avatarlaj

    Is the recurring task ability currently an option? Unfortunately I can neither see nor find the graphic depicted at the top and not been able to find anything that would suggest it can be done. Just happy with a basic daily/weekly reminder system. Thanks.

    1. avatarJosh Torres Asana Team Member

      Recurring tasks should be available as an option in the due date menu. If you’re not seeing this, please contact us at asana.com/support and we will be happy to look into this for you!

  21. avatarAbe

    THE RECURRING NEEDS TO BE AVAILABLE FOR WEEKDAYS!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! HOW COME I HAVE TO INCLUDE WEEKENDS TO! DOESNT MAKE SENSE FROM A BUSINESS PROSPECTIVE!

    PLEASE ADD RECURRING FOR WEEKDAYS!

  22. avatarSarena

    I too vote for being able to choose a reoccurring day rather than date each month, such as the second Wednesday of the month. We have a monthly meeting that requires a lot of prep and without this feature I will have to create the same tasks every month. I am considering stopping using Asana as a result of this. Thanks.

  23. avatarLacey

    I need quarterly reminders for something. Specific dates would be awesome – the options right now don’t work for me at all. Gmail seems to have a handle on this – copy what they do :).

    Thanks and we LOVE Asana btw.
    L

  24. avatarEB

    I’d like to have tasks recur within a specific date range. For example, rather than having a particular task recur every M-W for the life of the project, it can be set to recur every M-W for six weeks.

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