How To Use Asana: A 2-Minute Video

We recently put together a little video for people using Asana for the first time. It introduces some of the basic ideas and functionality, and also shows some new features like “Today/Upcoming” views and priority headings.

If you never got around to making a movie night out of watching the video of Justin’s open house presentation, this is a good Asana 101. I had fun making this video, and I’m looking forward to sharing more videos and articles with you soon! I’ve found that the more I learn about the product, whether it’s advanced features or best practices, the more ways I find to use it.

Text Only Version

Asana is the modern way to work together. We built Asana so you can spend less time in meetings, writing status emails, tracking down updates, and generally doing “work about work.” With Asana, you can work faster and take on bigger and more interesting goals.

The application is organized into three panes: On the left are the projects in the current workspace. When you add people to your team’s workspace they get access to all of the projects. In the center is the name of the selected project, and the checklist of tasks in that project. Expand the right pane to edit task details like the assignee, due date, and comments.

Adding and editing tasks
Adding tasks is fast. Think of the task list like a text editor. Each line is a task, just start typing and press Enter to create a new task. Create priority headings by typing a colon. Keyboard shortcuts make navigating and batch editing with multi-select even faster.

The shortcut bar at the bottom of the screen lists the most common shortcuts so you don’t have to remember them. To see the full list, click on “more…”.

Working with other people
You can use the assignee field to pass a task to one of your coworkers once you’ve done all you can on a task. Your coworker will get an email about the task.

You can also add Followers, which is like cc-ing someone on an email. When someone comments on a task, it will be emailed to all of the followers. You can reply to the email and your update will appear automatically in Asana.

My Tasks
People do many types of work each day from interviewing candidates to following up with customers. Asana is the central place to keep all of your tasks so you can stay on top of all your responsibilities.

New tasks that people assign to you and tasks you email to come into the New Tasks section where you can mark when you plan to work on them. You can also view tasks in the project priority order by clicking on Project. When you complete tasks, the followers are notified automatically.

If you have questions, suggestions or comments you can contact us here – we would love to hear from you!

Would you recommend this article? Yes / No
  • Terje Pedersen
    I hope the next blog entry is “How to get access to Asana, in 2 minutes” ;-)

    I would love to test Asana, I have tested a lot of such solutions and Asana is on my top list of untested solutions. Currently I’m using Apollo instead.

  • Yuri Zalvovsky
    Please take a look at a screen of my communication activity with Wrike team, which system I have to use until I don’t have Asana’s account:
    I’d prefer to help Asana with my small digital production team. Isn’t it interesting?
  • Donald Jordan
    This looks exactly like what I have been searching for to organize several of my projects. I keep coming back to this site in the hope that the beta has been expanded. I am currently an instructional designer and was formerly a systems analyst and would love to help with beta testing when your pool expands. Until then, thanks for the videos.
  • Brendan Works
    I’ve also been checking back frequently to see the status of this code. But looking at Wrike, that’s clearly a more mature product. Asana looks really promising, but it’s still going to be v 1.0 software. I can’t put my stuff at risk for a 1.0 release. Wrike, on the other hand, has been out for a few years. Even if Asana has some slicker features, the business case just isn’t compelling to wait on their vaporware. Sadly, because it looks amazing!
  • Matthias
    I’m sure you have heard this over and over, but how soon are you guys creating a good app for the ipad? The iphone app has not enough horse power to keep me up and running in the field. Thanks.
    • Iain Maciver
      An app is actually not necessary as Asana is optimised for Safari.
  • Chaussures Hommes Pas Cher
    Certainly not glower, even though you will be upsetting, reside never know who is responsible for slipping excited about the be happy.
    Chaussures Hommes Pas Cher
  • Makis Kouloumbis
    Is there a “pop-up” functionality… so even if you are not in the page of Asana, you are notified that something is due today?
    Also, due is only on a day level, and it’s not possible to specify the specific time within a day. Is this the case.

    Thank you in advance for your feedback.

  • S Burch
    I would love to see the ability to create project templates or copy an existing project. The majority of our projects follow the same basic flow with multiple progressive deadlines.
    • Zoe
      You can ‘duplicate’ a project – when in the project, click on Project Actions at the top right next to the project title (with a downwards arrow icon) and choose duplicate project. This copies all the subheadings and tasks within the project. Hope this helps!
  • Interior Design Concepts
    Great work! This is the kind of info that should be shared around the web. Shame on Google for not positioning this put up upper! Come on over and visit my web site . Thank you =)
  • max hodges
    I see that Asana is mostly about to-do lists. But is there some feature, like in basecamp, for just having a conversation or passing information to someone without it being a task?

    for example I may want to share some training information with my team, inform them about a new company policy, or get their input when deciding priority of a project.

    I guess we should just use email for that instead? But since I’m new to Asana, I just wanted to ask in case there is some feature I’m not aware of yet.


  • Gil
    I’ve mistakenly ‘pressed’ Backspace twice and that deleted an entire project… :-(
    How do I restore these tags?
    Please assist ASAP


    • Dilip
      I also fetching same problem , please help me ASAP
  • Fede
    Awesome product. Good work!!!

    I love the shortcut features, such as priority heading using :

    Hopefully we can see more of these! Tag shortcut would be nice, maybe something like

  • Morgan

    Is there a way to run summary reports to provide information to stakeholders who are not using Asana? I’m using Asana as a CRM to track leads and would like to extrapolate the information I’ve already entered into a report for my board and potential investors.

    Any suggestions would be very much appreciated.


  • Zoe

    Is there a way to duplicate a task? I know you can duplicate projects and you can set tasks to repeat on a regular basis, but I have a task ‘template’ with subtasks attached which is used sporadically, which I have been copying and pasting into a new task every time I need to use it. It would be very helpful if there was a quicker way to duplicate a task with subtasks.

    Any advice appreciated!

  • BevCapeCod
    New to Asana. Watched the tutorial. The girl speaks really fast and the video moves quickly. I watched it twice and still feel a little lost. I am going to attempt to add a project and see if I can do it.
  • YB
    Why the name “Asana”? As per wikipedia it refers to yoga
  • Brandon
    This is great, can’t wait to field test.

    The app runs a little slow on a two year old netbook. I’d love if it were smoother or had a low-end friendly version.

  • Maryam Etherton
    The following time I read a blog, I hope that it doesnt disappoint me as much as this one. I mean, I know it was my choice to read, but I really thought youd have something attention-grabbing to say. All I hear is a bunch of whining about something that you can fix should you werent too busy looking for attention.
  • thomasmmm
    currently evaluating this for our team
  • nana
    how would this work for elder care with independent living arrangement?